Office & Purchasing Specialist

This is a great opportunity to join us as an Office & Purchasing Specialist in our Bucharest office. This position ensures general admin support with a focus on procurement activities for the company's local office.

Key Responsibilities

Centralizing needs and creating orders in SAP

• Centralizing the internal needs and places orders to suppliers – stationery, office supplies, equipment, offices
• Monthly orders to suppliers based on contracts (quantities and assortments desired)
• Verification with the Financial department of the estimates of amounts available for orders
• Drafting and sending the order to the supplier, sending the PO

Supplier relationship management

• Discussions with internal clients to understand their needs
• Identification of potential suppliers
• Transmission of requests for tenders to suppliers
• Comparing and negotiating offers
• Feedback to suppliers and follow up until the moment of obtaining the final product / service
• Maintaining the relationship with suppliers, updating new offers, annual negotiation of tariffs, etc.
• Participates in the evaluation of the companies providing indirect services

Billing support activities

• Check information and cost of invoices that are not registered in SAP
• Confirm information to the Financial department
• Follow-up with all department managers whether or not they have received the invoices from the current month
• Follow-up with suppliers for receiving signed and stamped OPs, in original (as the case may be)
• Manages payments made with the company card (P- card)

 Admin  and Facility support

• Back office support with facility management requests, cleaning , maintenance & office inventory
• Logistic  support  with event management, external visitors protocol, travel
• Occasional back up support for reception desk (during leave )
•  Support with admin HSE record keeping & planning as per need

What will make you successful

• Minimum 2 years experience in administrative activities of acquisitions, front desk or other admin jobs
• Good to have experience in SAP
• Knowledge of purchasing procedures and processes
• Good writing and speaking skills in English
• University degree or additional professional experience equivalent to studies
• Good working skills in Excel
• Organization and attention to detail
• Result-oriented and compliance with deadlines
• Negotiating and persuasion skills
• Ability to collect and select data, fast and correct execution of analyses
• Managing ambiguity
• Problem solving mindset

What we offer

We want to make you feel welcomed, challenged, and inspired. So, we’ve carefully put together a blend of benefits meant to boost your health and well-being, to ensure your personal and professional growth and your integration in a pleasant day-to-day working environment.

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