Position Summary

The Maintenance Clerk provides administrative and system support to maintenance operations by maintaining accurate equipment, work center, preventive maintenance, inspection, spare parts, purchasing, and repair records. The role supports reliable maintenance execution, equipment availability, and continuous improvement through effective coordination, data accuracy, and SAP-based transaction processing.

Languages: German (fluent), Hungarian (native), English (good)

Key Responsibilities

• Maintain technical work centers, equipment records, contractor work centers, maintenance overviews, and other maintenance master data.
• Create, process, complete, and settle repair, preventive maintenance, and statutory inspection orders in SAP PM; maintain task lists, maintenance plans, schedules, and maintenance cycle records.
• Review maintenance and inspection orders, identify deficiencies, create follow-up repair orders, and coordinate required actions with Maintenance, Site Services, Engineering, and other relevant teams.
• Analyze repair and preventive maintenance data using SAP and Excel to support maintenance planning, identify recurring issues, and contribute to improvement measures that reduce machine downtime.
• Maintain spare parts master and inventory data for mechanical and electrical parts; record withdrawals, repairs, and relevant inventory transactions in SAP MM.
• Research spare parts, identify substitutes or technical alternatives for obsolete or unavailable components, and obtain quotations for spare parts and consumables.
• Create or support purchase requisitions and blanket-order transactions, coordinate internal and external repairs and shipments, and review invoices while clarifying discrepancies with suppliers.
• Update preventive maintenance schedules and maintenance standards following consultation with maintenance specialists; distribute work orders to supervisors, team leaders, and service teams as required.
• Post maintenance labor hours to the appropriate SAP cost centers and provide general administrative and data-maintenance support to the maintenance organization.
• Support continuous process improvement and accurate maintenance reporting through disciplined record keeping, coordination, and follow-up.

Qualifications & Experience

• Completed technical vocational education or comparable technical qualification; maintenance-related experience is preferred or required depending on site needs.
• Good understanding of industrial maintenance activities and technical components; knowledge of hydraulics, pneumatics, component assembly, joining, sheet-metal, and machining/forming processes is an advantage.
• Strong computer skills, including MS Office, with particular confidence in Excel.
• Practical knowledge of SAP PM and SAP MM; experience with maintenance management software is an advantage.
• Organized and accurate working style, with the ability to coordinate multiple administrative and technical tasks and communicate effectively with internal teams and suppliers.

Key Focus Areas

Data accuracy and maintenance planning | Spare parts availability and cost control | Timely processing of maintenance and inspection orders | Administrative support for equipment availability and reduced repair-related downtime | Continuous improvement of maintenance processes