Company Secretary

Job Description

Company Secretary (Manufacturing Listed Company, India)

Experience: 15+ years
Designation: Company Secretary & Compliance Officer (KMP)
Reporting to: Managing Director & CFO
Location: Gurugram

Role Summary

The Company Secretary (CS) will act as a Key Managerial Personnel and Compliance Officer responsible for ensuring compliance with Companies Act, SEBI LODR, and sector-specific manufacturing regulations, while providing strategic governance advisory to the Board.

Key Responsibilities

1. Corporate Governance & Board Advisory

• Advise the Board on corporate governance, compliance risks, and regulatory developments
• Manage Board, Audit Committee, NRC, CSR and other Committee meetings
• Drive governance frameworks across multiple manufacturing units
• Ensure implementation of Secretarial Standards and Board processes
• Support Board in risk oversight

2. SEBI LODR & Listed Entity Compliance

• Act as Compliance Officer under SEBI LODR
• Ensure:
• Timely stock exchange disclosures (financial & operational)
• Compliance with related party transactions norms
• Disclosure of material events (including plant shutdowns, accidents, expansions)
• Manage investor communications and earnings disclosures
• Handle insider trading compliance and structured digital database (SDD)

3. EHS, ESG & Sustainability Governance

• Support governance and reporting on:
• Environmental, Health & Safety (EHS) frameworks
• ESG disclosures and sustainability reporting
• Ensure accurate reporting of:
• Safety incidents
• Environmental compliance breaches (if any)
• Work with internal teams on BRSR / ESG reporting (for listed entities)

4. Statutory & Secretarial Compliance

• Ensure compliance with:
• Companies Act, 2013
• SEBI Regulations (LODR, PIT, ICDR)
• FEMA, RBI norms (for import/export exposure)
• Maintain statutory registers and filings with ROC/MCA
• Manage secretarial audit, annual compliance certifications, and board disclosures

5. Capital Markets & Corporate Actions

• Manage Dividend declarations, bonus/rights issue, ESOPs
• Support M&A, JV, and restructuring transactions involving plants/business units
• Liaise with merchant bankers, legal advisors, and regulators

6. Stakeholder & Regulatory Interface

• Act as key liaison with SEBI, Stock Exchanges, ROC, MCA
• Manage shareholder relations and grievance redressal
• Support audit interactions (internal, statutory, secretarial)

Qualification & Experience

• Member of ICSI (qualified CS)
• 15+ years experience, preferably in:
• Listed manufacturing companies or industrial groups
• Strong exposure to:
• SEBI LODR & Companies Act
• Multi-location regulatory compliance
• EHS / ESG frameworks (preferred)