Office Admin & Facility Specialist

Date: Sep 2, 2022

Location: Bucharest, RO

Company: Tenneco

This is a great opportunity to join us as an Office Admin & Facility generalist in our Shared Services Office from Bucharest. This position ensures general admin support with a focus on procurement activities for the company's local office. We will need your support with on site presence (2/5 working days)

 

Key Responsibilities

Centralizing needs and creating orders in SAP

  • Centralizing the internal needs and places orders to suppliers – stationery, office supplies, equipment, offices
  • Monthly orders to suppliers based on contracts (quantities and assortments desired)
  • Verification with the Financial department of the estimates of amounts available for orders
  • Drafting and sending the order to the supplier, sending the PO

 

Supplier relationship management

  • Discussions with internal clients to understand their needs
  • Identification of potential suppliers
  • Transmission of requests for tenders to suppliers
  • Comparing and negotiating offers
  • Feedback to suppliers and follow up until the moment of obtaining the final product / service
  • Maintaining the relationship with suppliers, updating new offers, annual negotiation of tariffs, etc.
  • Participates in the evaluation of the companies providing indirect services

 

Billing support activities

  • Check information and cost of invoices that are not registered in SAP
  • Confirm information to the Financial department
  • Follow-up with all department managers whether or not they have received the invoices from the current month
  • Follow-up with suppliers for receiving signed and stamped OPs, in original (as the case may be)
  • Manages payments made with the company card (P- card)

 

Admin  and Facility  support

  • Back office support with facility management requests, cleaning , maintenance & office inventory
  • Logistic  support  with event management, external visitors protocol, travel
  • Ocasional back up support for reception desk (during leave )
  •  Support with admin HSE record keeping & planning as per need

 

What will make you successful

 

  • Minimum 1 year experience in administrative activities of acquisitions, front desk or other admin jobs
  • Good to have experience in SAP
  • Knowledge of purchasing procedures and processes
  • Good writing and speaking skills in English
  • University degree or additional professional experience equivalent to studies
  • Good working skills in Excel
  • Organization and attention to detail
  • Result-oriented and compliance with deadlines
  • Negotiating and persuasion skills
  • Ability to collect and select data, fast and correct execution of analyses
  • Managing ambiguity
  • Integrity
  • Initiative
  • Problem solving mindset

 

What we offer

We want to make you feel welcomed, challenged, and inspired. So, we’ve carefully put together a blend of benefits meant to boost your health and well-being, to ensure your personal and professional growth and your integration in a pleasant day-to-day working environment.

 

What you can expect next

 

Our team is ready to act immediately on those candidates who are the best fit for the role. You’ll first hear from someone in Talent Acquisition to schedule a phone screen, and then the next step will be a personal interview with our Hiring Manager. We pride ourselves on moving through processes quickly, and you can be sure of transparency and prompt communication throughout.